(This policy is subject to change.)
Fond du Lac Tribal and Community College maintains an open door admission policy, assesses students admitted, and provides developmental course work and other programs of assistance to support students’ success. However, students must perform at an acceptable academic level to continue enrollment and to receive financial aid.
To earn a certificate or an associate-level degree or diploma from a Minnesota community college, a student must have a cumulative grade point average (GPA) of 2.0 or better in college-level courses. Students are considered to be making unsatisfactory academic progress whenever they fail to meet the standards listed below.
Students are primarily responsible for their own satisfactory academic progress and for seeking assistance when experiencing academic difficulty. Guidance is provided through the College’s Student Services Office.
Qualitative and Quantitative Measure
Students are required to meet the minimum levels of progress during all terms.
Cumulative Completion Percentage or Rate (Pace)
Maximum Time Frame
Students are expected to complete their degree/diploma/certificate (program) within an acceptable period of time. Financial aid recipients may continue to receive aid through 150% of Attempted Credits (including transfer, developmental, and repeat credits) required for their program(s). If students are pursuing multiple programs, their Maximum Time Frame will be based on their longest program (the program with the most credits). This table lists program lengths, in credits, and the corresponding Maximum Time Frame, maximum number of credits (150% credit limit), they can attempt before being suspended from Financial Aid.
|Program Length (Credits)||16||17||18||19||20||21||27||28||30||32||40||60||64||68|
|150% Credit Limit||24||25.5||27||28.5||30||31.5||40.5||42||45||48||60||90||96||102|
Each student’s cumulative Qualitative (i.e. grade point average) and Quantitative (i.e. completion rate) academic performance and maximum time frame status are evaluated following every term. Students in a program that is one semester in length will have their academic performance evaluated at the half way point in their program. A student’s grade point average (based on 0 to 4.0 scale) and completion rate, (calculated by dividing earned credits by cumulative registered and transfer credits) is reviewed following every term.
Failure to Meet Standards
Appeals and Probation
Qualitative and Quantitative
A suspended student has the right to appeal based on extraordinary circumstances (death of family member, student’s injury, illness, etc.) There is no time limit on appealing. To appeal, the student must:
Qualitative and Quantitative
A student who has successfully appealed their suspension status shall be placed on probation for one evaluation period. If at the end of the next evaluation period, a student on probation status:
Maximum Time Frame Appeals
A student whose financial aid is suspended due to Maximum Time Frame has the right to appeal based on extraordinary circumstances. There is no time limit on appealing. To appeal, the student must:
Maximum Time Frame
Once a Maximum Time Frame appeal is approved, only the classes identified on the academic plan from their advisor will be financial aid eligible.
Notification of Status and Appeal Results
Qualitative and Quantitative, and Maximum Time Frame
A student suspended from enrollment and/or financial aid for not meeting any of the requirements and/or standards of this policy may re enroll and/or receive financial aid only after receiving approval of the appropriate appeal(s).
Treatment of Grades and Credits, Definitions and Conditions
Credits for which a student is officially enrolled at the end of the registration add/drop period each term.
Cumulative Registered Credits
Total number of registered credits for all periods of enrollment, including summer terms, regardless of whether or not the student received financial aid during any of the terms.
Credits for which a student is officially enrolled at the end of the registration add/drop period each term, as well as transfer, consortium, developmental/remedial, and repeat credits.
Credits completed that may be used to disburse financial aid retroactively; includes only A, B, C, D, F, P, and S; does not include AU, IP, NC, U, W and drops.
Successfully completed credits counted towards the required percentage of completion; includes only A, B, C, D, P (pass) and S (satisfactory); does not include AU (audit), F (fail), FN (failed never attended), I (incomplete), IP (in progress), NC (no credit), U (unsuccessful), W (withdraw), and Z (temporary.)
Grade Point Average (GPA)
Calculated using a grade point value for grades of A, B, C, D, F and FN (failed never attended), based on 4.0 A to F grading scale. Although a P or S will count as a credit earned, P and S grades carry no grade point value. Grade point average is calculated by dividing grade point average points by grade point average credits.
Temporary grade assigned only in exceptional circumstances, with approval of the instructor, where the student has completed the majority of the coursework. I grades automatically become F grades (or NC in the case of courses numbered below 1000) at the end of the next semester if requirements to complete coursework have not been met.
A temporary grade listed on the transcript until the instructor turns in the final grade to the Registrar. Z’s are included when evaluating a student’s percent completion, but not when determining their GPA.
Withdrawing from a course before the end of the term. Withdrawals are included when evaluating a student’s percent completion, but not when determining grade point average. Withdrawals are included in the Maximum Time Frame calculation.
FN (failed-never attended) grades
A grade given when a student has never attended a class. FN’s are included when evaluating grade point average, percent completion and maximum time frame. FN’s are not eligible for financial aid.
Repeated courses, whether they are for additional credit, grade improvement, or expiration of credit life, are included in the quantitative (completion rate) and maximum timeframe calculations. Only the highest grade earned, however, will be used to calculate of the GPA. Regardless of how many times a student is approved to repeat a class, a student shall not be permitted to receive financial aid for more than one repetition of a previously passed course.
Repeating a course for additional credit
A student may enroll in some courses more than once. Courses in this category are specified in the course description section in this catalog. The maximum number of credits allowable is stated in the course description. For each enrollment, the student receives credit hours and a grade.
Repeating a course for improvement of grade
Students who received a C, D, F, FN, or NC may repeat the courses in which they received these grades. A student may repeat a course only once. Additional repeats are allowed only if successfully petitioned. A “Request to Repeat a Course” form is available in the Records Office and must be completed at the time of registration. Both the old and new grade will remain on the student’s transcript, but the highest grade earned will be the student’s official grade for the course and calculated into the overall GPA. No course or grade will be removed from the transcript. Courses in which a student has received a grade of A or B are not eligible to be repeated. Each time a course is taken, the credits are included in the quantitative (completion rate) and maximum timeframe calculations on the student’s transcript.
Occupational course credits, including prerequisites, earned more than five years prior to admission into a specific program need the program coordinator’s approval to fulfill current program requirements. Certain occupational areas may have more stringent requirements. These requirements are detailed in the specific academic program’s description in this catalog. If the program coordinator requires a course to be repeated to meet the current program requirements, a “Request to Repeat a Course” form must be completed at the time of registration. This form is available in the Records Office. Both the old and new grade will remain on the student’s transcript, but the most recent grade earned will be the student’s official grade and calculated into the overall GPA. No course or grade will be removed from the transcript.
English as a Second Language (ESL) credits
Are included with registered credits
Developmental coursework (below 1000 level) is included with registered credits and is limited to 30 semester credit hours. Up to 30 remedial/developmental credits must be excluded from the maximum time-frame calculation.
Credits earned at another college that meet degree requirements are not included when calculating grade point average, but are included when calculating percentage of completion (i.e. completion rate) and Maximum Time Frame. A 2.0 Minnesota Transfer Curriculum grade point average that includes all transfer course grades as well as Fond du Lac Tribal and Community College course grades is required for recognition of a student’s completion of the entire Minnesota Transfer Curriculum with or without completing an associate degree. This grade point average calculation will be made in the general education requirement section of a student’s degree audit.
Consortium/Joint Program Credits
Credits accepted for purposes of processing financial aid are included with registered and attempted credits, and are included in the cumulative GPA, completion percentage, and Maximum Time Frame calculations.
Classes audited, taken for no credit, or taken only for personal enrichment with no intention of seeking a degree or diploma are not eligible for financial aid.
Fond du Lac Tribal and Community College does not grant academic amnesty.
Post Secondary Enrollment Option (PSEO), Concurrent Enrollment, and College in the High School Credits
These credits are included in the calculation and evaluation of the Qualitative, Quantitative, and Maximum Time Frame requirements.
The end of each academic term or at the mid-point of programs less than one year in length.
A set of specific requirements that a student is required to follow, and/or a list of classes that the student needs to complete or retake in order to meet program graduation requirements, and/or the minimum term GPA the student must achieve to make satisfactory academic progress in order to be reinstated to full financial aid eligibility.
With the exception of Incompletes, Summer Session is treated the same as any other term in all aspects of this policy. (Incompletes from Summer Session must be completed by the end of the following Fall Semester).
Change in Major
The qualitative or quantitative standards are a cumulative measure and are not affected by a change in major. In regard to Maximum Time Frame, we will calculate the Maximum Time Frame based on 150% of Attempted Credits (including transfer, developmental, and repeat credits) required for the new degree, diploma, or certificate program.
The qualitative or quantitative standards are a cumulative measure and are not affected by pursuing more than one major. In regard to Maximum Time Frame, we will calculate the Maximum Time Frame based on 150% of Attempted Credits (including transfer, developmental, and repeat credits) required for the major that requires the most credits.
Students have primary responsibility for their own academic progress and for seeking assistance when experiencing academic difficulty. Students are encouraged to keep a file of their grades and transcripts and regularly review their online student account.
May 18, 2017